Privacy Policy

VDS SwimClinics Ltd is committed to protecting the privacy and personal data of swimmers, parents and guardians. This Privacy Policy explains how we collect, use and protect personal information in line with UK data protection legislation.

We only collect personal data that is necessary for the safe, effective and appropriate delivery of our services.

What Information We Collect

We may collect personal information including:

  • Parent or guardian name

  • Swimmer’s name, age and date of birth

  • Home address and postcode

  • Contact details such as email address and telephone number

  • Swimmer’s club and competition level

  • Emergency contact information

  • Any additional information provided voluntarily through enquiry or registration forms

All information is provided directly by parents or guardians.

How We Use Personal Data

Personal data is used to:

  • Respond to enquiries and communicate with parents or guardians

  • Register swimmers for clinics or sessions

  • Manage attendance, supervision and safeguarding

  • Communicate important information related to participation

  • Meet legal, safeguarding and insurance obligations

We do not use personal data for marketing purposes unless explicit consent has been given.

Data Storage and Security

Personal data is stored securely and accessed only by those who require it for legitimate purposes. We take appropriate steps to protect personal information from unauthorised access, loss or misuse.

Data is retained only for as long as necessary and no longer than required for safeguarding or legal purposes.

Sharing Information

We do not sell or share personal data with third parties. Information may only be shared where necessary for safeguarding, legal or regulatory reasons.

Some services used to support our website and communications may process data outside the UK or EEA. Where this occurs, appropriate safeguards are in place in accordance with UK GDPR requirements.

Your Rights

Under data protection law, you have the right to:

  • Access personal data we hold about you

  • Request correction or deletion of personal data

  • Withdraw consent where applicable

Requests can be made using the contact details below.

Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

VDS SwimClinics Ltd
Email: vds@swimclinics.info

A full copy of our Privacy Policy is available on request.